Page 5 - Darrington Golf Club - Packages

Darrington Golf Club
DARRINGTON
Golf Day Terms and Conditions
1. All bookings of facilities at Darrington Golf Club (hereafter called “the Club”) are accepted upon the following terms and conditions.
2. These terms and conditions, together with the club’s written quotation on the one hand and Client’s written confirmation in respect of the booking on the other hand shall constitute the contract between the Client and the Club and such contract shall come into effect immediately upon receipt of written confirmation from the Client or their agent.
3. The Club reserves the right to amend these terms and conditions at its own discretion provided such amendments are notified in writing to the Client at the time of the booking.
4. The Club reserves the right to revise quotations where prices may be affected due to reasons beyond its control. And in such event will do so in writing to the Client.
GOLF DAYS
5. A golf day or society booking is for a minimum of twelve full paying persons. Any variation from this will be at the sole discretion of the Club.
6. A provisional booking is made on completion and submission of a booking form to the Club.
DEPOSIT PAYMENTS
7. All bookings require a deposit, and Valid Credit/Debit card details within 14 days of the provisional booking, unless the event occurs less than 14 days from booking in which case the deposit, card detail, is required at time of booking.
8. All bookings require a deposit.
9. Bookings are provisional until receipt of appropriate written confirmation or deposit and signed copy of these terms and conditions. The Club reserves the right to cancel booking without liability in the event of non-payment of a deposit.
10. Deposits are non-refundable except under circumstance defined in section 24.
11. Business customers wishing credit facilities must ensure that adequate arrangements are in place no later than one month prior to the event.
12. In the absence of such arrangements a deposit of £5 per person is required at time of booking
ARRANGEMENTS AND NUMBERS ATTENDING
13. The Client must confirm to the Club all information necessary to organize the event. Including the anticipated number of attendees and details of special dietary requirements and menu selections, not less than 14 working days prior to the golf event.
Where a booking is made at less than 14 days notice, all such information
must be confirmed at the time of the booking.
14. Final confirmed numbers are required no later than 5 days prior to the event.
Where the actual attendance on the day varies from final confirmed numbers the account shall be calculated on the number confirmed by the Client or the number actually attending, whichever is greater.
15. The Club reserves the right to reallocate the golf event if the attendance differs significantly from the predicted number. The Club will give written notice of amendments prior to the event if given a reasonable notice period of changes by the Client. The Club reserves the right to make any necessary amendments to the proposed menu or facilities.
CANCELLATION
16. Cancellation charges are based upon the client’s most recent confirmation.
17. In the event of cancellation prior to an event the charges are as outlined in the matrix below. All deposits are non refundable.
18. These costs will be outlined at time of booking and should be stated on the booking form.
19. The Club will make every attempt to resell cancelled booking space/times and use the profit in calculation of cancellation charges.
20. The Club may, at its’ sole discretion, cancel at any time, any event it deems may prove unsuitable or disruptive to the Club as a whole. Although not bound to do so the Club would, if permitted, offer a minimum of 48hrs notice in consideration of the Client’s need to amend arrangements. In such event the Club will refund all monies paid in advance by the Client and shall be deemed to have no further liability arising from the cancellation.
In the event that a Client is found to have misrepresented the nature of an event, the Club reserves the right to cancel the event without refund of monies paid in advance.
I agree to the above Terms & Conditions
Your Signature Print Name
PAYMENT
21. For all bookings payment is to be made in full no later than the day of the event prior to the first tee time.
22. The Club reserves the right to action payment of any outstanding balance post event by use of the Clients payment details and will forward a receipt of payment to the address given by the Client. The club will attempt to notify the client before action of payment is taken.
GENERAL
23. The Client shall indemnify the Club against any loss, damage, cost or expense caused to or suffered by the Club or any agents, guest or employee of the Club. Arising as a result of the deliberate, casual or accidental act of the Client, his agent, employee or guest of the function.
24. The Club reserves the right to alter playing conditions of a golf event if forced to do so for the benefit of the course. In the event of course closure by decision of the Club, the Club will make every attempt to re-schedule the golf event and best accommodate the client.
25. The Club is not liable to offer reductions or reimbursement in the event that weather affects the function in any way whatsoever excluding section 24.
26. The Club shall not be liable for any loss or damage to the property owned by, or in the custody of the Client or his agents, employees or guest. Cars are parked in the Club’s car parks entirely at the risk of the owners and their guests.
27. The Client will not arrange for the delivery of any goods or material to the Club without prior arrangement with the management.
28. The Client shall not introduce in the Club any inflammable or hazardous material nor shall he or his agent, employee or guests, commit any act or erect any structure, which may endanger the Club, or any persons within it. Clients will be responsible for ensuring that all measures necessary for the good health and safety of their employees, agents and guests are employed and enforced.
29. The Club does not allow the consumption of drinks (alcoholic or otherwise) or foods not purchased through the site.
30. The Client agrees to take full responsibility, and reimburse the Club, for the cost of repair arising from any damage to the property, contents or course and grounds by their employees, agents or guests.
31. The Club reserves the right to impose a charge of £250 for soiling caused by irresponsible behavior.
32. The Client is responsible for ensuring that any third party, employed by them complies with all statutory and management requirements.
33. The Club must comply with certain insurance/licensing and statutory regulations and requires the client to cooperate fully in meeting these.
34. All events must end at the time stated in the contract, failing which the Club reserves the right to charge additional hire/fees and any staff costs arising as a result.
35. All prices quoted include VAT unless otherwise stated.
36. The Club shall not be liable for the failure to comply with any terms or conditions of Contract where compliance is prevented, hindered or delayed by any cause beyond its control including, but not limited to, fire, storm, explosion, flood, Act of God, action of any Government or Government Agency, labour shortage, electrical power failure, interruption of supplies or industrial action.
CONTRACTED SUPPLIERS
37. All basic audiovisual equipment MUST be supplied by the Cub or an accredited supplier
38. If independent suppliers are employed the client is responsible for ensuring the correct health and safety and public liability is held by that supplier
39. If independent suppliers do not provide the necessary documentation the Club reserves the right to suspend the booking at any time
Date
Date of Cancellation Cancellation charge payable by you
7 days or more
7 – 3 days Prior to Event 2 – 0 days Prior to Event
All deposits lost
50% of the total booking value 100% of the total booking Value.
Darrington Golf Club
DARRINGTON
www.darringtongolfclub.co.uk